CAFIA Information System01/03/2013
Sub-systems of the CAFIA information system
Subsystem "Control and Laboratory Activity"
The basic subsystem of the CAFIA Information System is the professional system "Control and Laboratory Activity" (hereinafter referred to as IS.CLA), the most important modules of which are:
- "Control Activity" module,
- "Laboratory Activity" module,
- "Document Management System" module,
- "Reports“ module.
The "Control Activity" module collates the results of control activities, which are carried out in the field by CAFIA inspectors. Data are entered into the programme by the inspectors in the field or later at the Inspectorate. The system uses a numbering system, which allocates a code to each type of activity so that all notes on control activities may be processed and categorised more easily. The module allows the production of a detailed overview of controls and inspected persons, of measures implemented, of bans which have been made, on administrative procedures, etc. Inspectors use the material to prepare for their controls, lawyers for evidence of administrative procedures and management for the planning of controls on a regional and national level. The module also records the registration of food production of vegetable origin in accordance with the Act on Foodstuffs, as amended (§ 3) and information on putting into circulation or export of fruit and vegetables in accordance with the Act on Foodstuffs (§ 11, paragraphs 7,8). An independent section of the "Control Activity" module is the "suggestions" section, in which suggestions for controls are recorded, mainly on the basis of complaints from the public.
This module has recently been enhanced to transfer data to the server www.potravinynapranyri.cz.
The "Laboratory Activity" module serves to record evidence of samples, which have been brought to the laboratory by inspectors(our own laboratories and external ones), to record the results of analyses and to print out laboratory documents.
The "Reports" module creates, summarises, classifies and depicts complex and specific results of controls and laboratory activities. A system of filters is built into the module to allow creation of a variety of summaries of all aspects of control activities.
"DMS" module – part of the application which allows shared administration of documents in connection with the user´s access rights.
The IS CLA does not only have a record-keeping function, but also the informational potential to allow more effective decision-making and planning processes by managers of CAFIA.
The "Wine" subsystem covers the activity of the expert team at the Ministry of Agriculture in assessing and classifying wine, such decisions on wine classification are exported to the Vineyard Register at the Ministry of Agriculture and into the "Control and Laboratory Activity" subsystem.
"ODYSEA 2001" Subsystem
Another important subsystem in the CAFIA IS is the"ODYSEA 2001" personnel system, which contains a complex modular system to support planning, management and evidence of human resources. Every employee has a unique number in the system and their profile can be displayed with information on their employment history (employment stats, promo´tions, salary development, education etc.).
CAFIA also operates the economic subsystem GINIS, which enables fundamental increases in efficiency and awareness in the field of economics and accountancy in CAFIA.
The subsystems "Control and Laboratory Activity", "Odysea 2001“ and the economic subsystem GINIS are central intranet applications, the subsystem "Wine“ is operated on a local basis.
Intranet Portal Subsystem
Is an intranet application with a central database and user access via a web interface. It is optimalised for web browsers MSIE 6.0 and higher. It works on the platform of the Microsoft Windows Server 2003 R2 operating system and uses the Microsoft SQL Server 2008 database.
The portal contains important information and documents in electronic form, which are essential for the day-to-day work of all employees of the Authority.
Web Portal Subsystem
The web pages are built on the basis of the publishing system SystemIdea, by the ecommerce.cz, a.s. company. The publishing system is created as a web application, with the web browser as its client. SystemIdea was developed using the .NET technology by the Microsoft company and runs using the MS Internet Information Service 6.0, the data layer is implemented on MS SQL Server 2008 R2.
The CAFIA web pages satisfy the methodology of web access, and all information is also published in forms, which are accessible to people with handicaps. CAFIA upgraded its web pages at the end of 2010. The new graphics corresponds with the CAFIA unified visual style, is simpler and more user friendly than before.
A link to the web portal www.potravinynapranyri.cz may be found on the homepage.
EDS subsystem (electronic attendance system)
CAFIA operates the attendance system Evidence, working on the Windows 7 platform by the Duhasoft company, which enables more effective management of the payroll system, clarity and awareness in the field of personnel in CAFIA.
CAFIA electronic document service (eSSL)
The CAFIA information system is divided into separate modules "Mailroom", " Document Registration" and "Registry". User access to all modules is on the basis of a login and pasword.
The modules serve for record keeping at CAFIA, especially ensuring the receipt, evidence, division, circulation, signing, sending, short-term storage and liquidation of CAFIA documents. The CAFIA document service stores paper and electronic documents. Separate applications called "Signature" and the web interface "CAFIA Data Boxes“ are connected to the CAFIA eSSL to allow work with electronic documents.
CAFIA Data Boxes
In accordance with Act No. 300/2008 Coll., CAFIA has created and provided access to its data boxes. Access to the data boxes is via the web interface, which is connected to the CAFIA document service.
The CAFIA data boxes especially serve to receive electronic depositions sent to CAFIA by other public bodies, incorporated companies, entrepreneurs and natural persons. The CAFIA data boxes also serve to send out electronic documents to the addressee´s data boxes. Electronic documents which are sent and received are stored in the CAFIA data boxes. The CAFIA data boxes also pass information on the delivery of documents which were sent by way of ISDS (delivery receipts), into the eSSL.
Technical Basis of the Information System
The CAFIA Information System is operated in 8 local networks, connected by way of a virtual private net. The computers work under OS MS Windows 7, and MS Windows 2008 Server in the network.